Read more about it below.

As mentioned, Google, in a blog post, has officially confirmed that Gmail users whose email ends with @gmail.com, including those on the free plan, will now be able to change their username. Some users might have doubts regarding what will happen to the older email; well, it will continue to remain with the user, and no one else will be able to claim it. For those who are unaware, a similar feature is already available for paid Google Workspace accounts. In which users can have multiple aliases and emails sent to them will land in the same mailbox.

Speaking more, the newly created username cannot be changed again for the next 12 months, and the original username will remain as an alternative. But paid Google Workspace account users are allowed to make multiple changes to their username.

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As stated above, this feature is currently rolling out to Gmail users across the USA. While the official announcement page does not mention anything regarding a global rollout, it is expected to arrive in other regions as well, including India. Additionally, as per a Google support page (Hindi), users whose email ends with @gmail will be able to change their alias up to three times, with a gap of 12 months between each change.

Here is how you can change it via your desktop/mobile device:

Visit myaccount.google.com/google-account-email using your smartphone or computer, and sign in if prompted.

At the top, tap on “Personal info”, then “Email”, and then “Google Account email”.

Under “Google Account Email”, tap on “Change Google Account email address”.

After this, enter your new alias, which cannot be changed again for the next 12 months.

Follow the on-screen instructions, confirm, and submit.

Stay tuned for more updates!

The post Gmail Users Can Now Change Their Username as Google Confirms Rollout in the USA appeared first on The Tech Outlook.

For those unfamiliar, this feature is currently limited to paid Google Workspace users. However, the report indicates that Google may soon roll it out to free Gmail accounts as well. Similar to how it works for Workspace users, once the change is made, the original Gmail address becomes an alias. This means users can receive emails sent to both the old and new addresses in a single inbox and sign in using either one. Importantly, all existing data—including emails, photos, and messages—remains completely unaffected.

Additionally, a Google support page (available in Hindi) provides further details. Users will be able to change their Gmail address up to three times, allowing a total of four addresses per account. After a change, the email address cannot be modified or deleted for 12 months, and users will not be able to create another new Gmail address during that period. The original Gmail address remains permanently linked to the account, cannot be claimed by anyone else, and may still appear in older services, such as previously created Google Calendar events.

The post Google could soon let free Gmail users use aliases, similar to paid Workspace accounts appeared first on The Tech Outlook.

For instance, if you’re using a paid Gmail Workspace account and a user is unable to sign in, receiving a message that says, “Go back & use your corporate mobile device,” it’s likely because Google has identified a specific device as the primary one associated with that account. As a result, any sign-in attempts from other devices may be flagged as unusual.

The full error message reads:

“We detected an unusual sign-in attempt. To make sure that someone else isn’t trying to access your account, your organization needs you to sign in using your corporate mobile device (the phone or tablet you normally use to access your corporate account).
If you don’t have your corporate mobile device with you right now, try again later when you have your corporate mobile device with you.
If you continue to have problems signing in, contact your administrator. Learn more
Go back & use your corporate mobile device.”

Here’s a simple fix:

Sign in to the Admin Console using your main or super admin account (the one used to create the Google Workspace account).

In the left-hand menu, click on Directory, then select Users.

From the list of users, click on the account that’s experiencing the issue.

Navigate to the Security section and click on Login Challenge.

You’ll see an option that says “Turn off for 10 minutes.” Click on it.

Now, try signing in to the user account again—it should work without the error.

The post How to Fix the “Corporate Mobile Device” Sign-In Error in Google Workspace appeared first on The Tech Outlook.

Last week, Google introduced another useful update. Users can now add events directly to their calendar from an email, avoiding the need to manually enter details. When Gmail detects event-related content, an “Add to Calendar” button appears. Clicking it opens a side panel to confirm and save the event. Currently, this feature is available in English and on the web, with a full rollout expected by mid-April 2025. It is available for Google Workspace Business and Enterprise customers, as well as users with Gemini Education, Google One AI Premium, and Gemini Business/Enterprise add-ons.

The “most relevant” search results feature is rolling out globally for personal Google accounts on both the web and Gmail mobile apps (Android and iOS). Users can switch between “most relevant” and “most recent” search views. Currently, the update is for personal accounts, but Google plans to expand it to business and enterprise accounts soon. With these improvements, Gmail makes searching for emails easier and event management more seamless, helping users stay organised and productive.

The post Now you can find emails faster with Gmail’s AI search appeared first on The Tech Outlook.

Google officially announced yesterday that users can now add an event to their calendar directly from an email, apart from asking Gemini in Gmail to perform calendar-related actions or answer questions about their calendar.

Gemini will automatically detect calendar related content in your email and an “Add to calendar” button will appear. When a user clicks this option, the side panel in Gmail will open to confirm the event has been added to your calendar.  Admins can enable “Add to Calendar” by switching on smart features and personalization from Workspace Admin console. This feature is only available in English and on web at this time.

Also, end users should note that the “Add to Calendar” button will not appear for emails with already extracted events (restaurants, flights, etc) and a calendar event created via the Add to Calendar button will not include other guests.

The rollout of this feature started yesterday and the completion of rollout is expected by mid-April 2025. It will be available for Google Workspace Business and Enterprise tiers, customers with Gemini Education or Gemini Education Premium add-on, Google One AI Premium, and users who have purchased Gemini Business and Gemini Enterprise add-ons.

The post Google announces a new Add to Calendar button powered by Gemini for Gmail; Users can now add events to Google Calendar directly from an email appeared first on The Tech Outlook.

Check out these #Gmail shortcuts to navigate your inbox and compose faster! 🚀 → https://t.co/6wfoQg34Sa pic.twitter.com/zlGpWhxLwI

— Gmail (@gmail) February 10, 2025

Gmail  Keyboard Shortcuts

Shortcuts for completing actions

• Select conversation- x
• Toggle star/rotate among superstars- s
• Archive- e
• Mute Conversation- m
• Report as spam- !
• Delete- #
• Reply- r
• Reply all- a
• Forward- f
• Archive conversation and o previous/next- ] or[
• Mark as read- Shift+i
• Mark as unread- Shift+u
• Mark as important- + or =
• Add conversations to tasks- Shift+ t

Shortcuts for navigating your inbox

• Go to Inbox- g + i
• Go to Starred conversations- g + s
• Go to Snoozed conversations- g + b
• Go to Sent messages- g + t
• Go to Drafts- g + d
• Go to All mail- g + a
• Switch between the Calendar/Keep/Tasks slidebar and your inbox- ⌘ /Ctrl+ Alt+, and ⌘/Ctrl+ Alt+
• Go to Tasks- g + k
• Go to label- g + l

Shortcuts for Compose & Chat

• Previous message in an open conversation- p
• Next message in an open conversation- n
• Focus main window- Shift+ Esc
• Focus latest Chat or compose- Esc
• Advance to next chat or compose- Ctrl+.
• Advance to previous chat or compose- Ctrl+,
• Send- ⌘/Ctrl + Enter
• Add cc recipients- ⌘/Ctrl + Shift+ c
• Add bcc recipients- ⌘/Ctrl+ Shift+ b
• Access custom from- ⌘/Ctrl+ Shift+ f
• Insert a link- ⌘/Ctrl+ k
• Open spelling suggestions- ⌘/Ctrl+ m

How to turn on Keyboard shortcuts?

• On a computer, go to Gmail
• In the top right, click Settings> See all settings
• Click Settings
• Scroll down to the Keyboard shortcuts section
• Select Keyboard shortcuts on
• At the bottom of the page, click save changes.

The post Check out the list of Gmail shortcuts that helps in navigating inbox and composing mails faster appeared first on The Tech Outlook.

Don't want your emails forwarded, copied, printed or downloaded? Protect sensitive information from unauthorized access by sending your emails in confidential mode 🔐. Learn more 👉 https://t.co/JiEpg8DRud

— Gmail (@gmail) November 22, 2024

With the help of Confidential Mode, you can send messages and attachments with Gmail’s confidential mode to help protect sensitive information from unauthorized access. Users can also set an expiration date for their messages or revoke access at any time. Though users should remember that this mode helps prevent recipients from accidentally sharing your email, it doesn’t prevent recipients from taking screenshots or photos of your messages or attachments. Whereas recipients who have malicious programs on their computer may still be able to copy or download the emails.

How To Send Messages And Attachments in Confidential Mode?

• On your device, go to Gmail.
• Tap Compose.
• In the top right, tap More > confidential mode .
  • If you’ve already turned on confidential mode, go to the bottom of the email, then click Edit.
• Set an expiration date and passcode. These settings impact both the message text and any attachments.
  • If you choose “Standard,”recipients using the Gmail app will be able to open it directly. Recipients who don’t use Gmail will get emailed a passcode.
  • If you choose “SMS passcode,” recipients will get a passcode by text message. Make sure you enter the recipient’s phone number, not your own.
• Tap Done.

How To Open Email Sent With Confidential Mode?

If the sender used a confidential mode to send the email:

• You can open the message and attachments until the expiration date or until the sender removes access.
• Options to copy, paste, download, print, and forward the message text and attachments will be disabled.
• You might need to enter a passcode to open the email.

The post Gmail Users Can Now Protect Their Emails From Being Forwarded, Copied, Printed Or Downloaded With Confidential Mode appeared first on The Tech Outlook.

Google also tried to introduce many spam protection features for Gmail but still sharing primary email addresses is not devoid of risks. Seems like the company might soon come up with a permanent solution as a new Shielded Email feature was spotted by Android Authority in the Autofill settings menu.

This feature was also found while performing a teardown of Google Play services version 24.45.33 APK. It is said that the Shielded Email feature will allow users to keep their email address private by generating an email alias where an application asks a user to provide their email address. This feature is said to consist of a system to create single-use or limited-use email aliases that will forward messages along to your primary account.

The shielded Email feature seems to be similar to Apple’s Hide My Email feature. Other details regarding the availability of this feature and how this feature will be implemented are still a mystery but we may get to come across these details soon.

The post New Shielded Email Feature Spotted For Gmail; Could Be Used To Offer Temporary Email Addresses appeared first on The Tech Outlook.

Got an important email 📧 to share with your project team? This is easier than ever with new one-click email ⏩ forwarding to spaces in #GoogleChat! Learn more → https://t.co/h5gDvgbWtz pic.twitter.com/6rYYtciJKa

— Google Workspace (@GoogleWorkspace) May 30, 2024

The feature introduced is-  One-Click email forwarding to spaces in Google Chat. Want to know how this feature is helpful?

One-Click Email Forwarding To Spaces In Google Chat

This feature is way more helpful for users working in the project team as a space manager just needs to generate an email address for a space, members (or anyone in your domain with the email address) can send or forward any email to that space. This will provide a great way for teams to easily triage or discuss email content with stakeholders within the space. The email will appear as a clickable card showing a snippet of the email in a designated space.

This email integration into space will allow users to choose the communication style that works best for their team. This feature will be made available to all Google Workspace customers.

How to generate an email address from a space?

Do remember that only Space managers can generate email addresses.

• On your computer, open Google Chat or Gmail
• Open Space you want to generate an email for
• Select the space name at the top of the Chat
• From the drop-down menu, click Space settings
• Under Email, click Generate Email+

1. “Generate email” creates a space email address for you. This space email is backed by a Google Group email address.
2. Space managers can: Update space email settings and customize email address

• To send emails to the space, copy and paste the generated email address into the “to” or “cc” of the email you want sent to the space.
• Mobile users can view and copy the space’s email address to send emails to space, but they can’t generate or manage email address
• Space managers added after email is created can disable the email, but can’t delete the email unless they’re an owner in Google Groups.

Currently, this space email can’t be used to invite a space and its members to a Calendar event. Users can update a space email address while it can also be disabled or deleted if not needed.

Other than this, a new update is being rolled out for Gmail that features a new design and a “Quick Reply” Option for users.

Well with this new “quick reply” feature, users need not to reply emails by following the steps to open full screen compose an email. A text box appears at the bottom of the screen as can be seen above with the option to reply, reply all, and forward. The text box of the new UI has a button to attach a file, a dropdown to edit the list of recipients or reply to all senders, the aforementioned text box to draft short messages, and an emoji button to react to emails. This new update is being rolled out to Android users gradually.

The post Users Can Now Email A Space In Google Chat With One-Click Email Forwarding; Gmail Added A New Quick Reply Option In Latest Version Of Android appeared first on The Tech Outlook.

For administrators: You can avail of Gmail confidential mode in all Google Workspace editions. With this mode, your users will be able to protect sensitive information from unauthorized or accidental sharing, as they don’t have the option to forward, copy, print, or download messages or attachments. You can set a message expiration date, revoke messages whenever you want, and put up a verification code by text to open messages, with the Confidential mode.

However, note that screenshots or photos of the messages can be taken.

You can turn Gmail confidential mode on or off for your organization by following these steps:

• Sign in to your Google admin console.
• Go to Menu > Apps > Google Workspace > Gmail > User settings
• In user settings, scroll to Confidential mode.
• Uncheck or check the Enable confidential mode accordingly.
• Save your changes.

On the other hand, to turn Gmail confidential mode on or off for an organizational unit, you will have to select the organizational unit on the left after going to User settings. Scroll to confidential mode and check or uncheck the ‘Enable confidential mode’ box accordingly. Click Save.

You can also block incoming confidential mode messages from your domain, by following these steps:

• Sign in to your Google Admin console
• Go to Menu > Apps > Google Workspace > Gmail > Compliance
• Select the Content compliance setting and click Configure. If compliance rules already exist for other types of mail, point to any rule and click Add another rule.
• In the Add setting dialog, enter the following information:
• Enter a name for the rule
• In the Email messages to affect, check the Inbound box.
• From Add expressions, choose If any of the following match the message.
• In Expressions, click Add, and then select Metadata match.
• From the Attribute drop-down, choose Gmail confidential mode, and for Match type, choose Message is in Gmail Confidential mode.
• Click Save.
• After that, choose ‘Reject message’ in the next section, which identifies what to do if the expressions match.
• Set a custom rejection message which is automatically sent to the blocked message sender.
• Click Save.

It is to be noted that changes can take up to 24 hours to happen.

For Gmail Users:

With Gmail’s confidential mode, you can protect sensitive information in your messages and attachments from unauthorized access. You can set an expiration date for messages or revoke access whenever needed. Note that, recipients of the confidential message won’t have the options to forward, copy, print, and download.

You can send messages and attachments confidentially by following these steps:

• Log in to your Gmail account on your computer.
• Click compose.
• Click Toggle confidential mode on the bottom right of the window.

(If confidential mode is already turned on, go to the bottom of the email, then click Edit.

• Set an expiration date and passcode. This is applicable to the message text as well as attachments.

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(Upon choosing No SMS passcode, recipients with Gmail can open it directly, and non-Gmail recipients will get emailed a passcode. On the other hand, upon choosing an SMS passcode, recipients will get a passcode by text message. You will have to enter the recipient’s phone number.)

You can remove access early by opening the confidential email and clicking ‘Remove Access’.

You can open a confidential email sent to you until the expiration date or until the sender removes access. You won’t have the option to copy, paste, download, print, and forward the message text or attachments. You might need to enter a passcode to open the email.

The post Use Gmail confidential mode to send, receive, and protect sensitive information appeared first on The Tech Outlook.